Details
Review the unit
Check rent, rooms, service charges, photos, and manager contact information.
Rent or find a property
Rental discovery workspace
Search vacant homes, compare unit details, contact managers, and move in with clear records.
Search
Find vacancies
Browse available homes by location, rent range, property, and unit details.
Visit
Book a viewing
Contact the listed landlord or manager to confirm availability and viewing terms.
Lease
Move in with records
Once approved, tenant details, lease records, and billing can be managed digitally.
Rental overview
The search journey at a glance
Location
Search areas
Rent
Compare costs
Unit
View details
Enquiry
Contact manager
Published listings
Manager posted
Viewing steps
Confirmed direct
Tenant records
Ready after approval
Property management software for Kenyan rental teams
Manage long-term rentals and short stays together. Welcome visitors with verified QR passes, send official community notices and give BnB guests temporary access. Hire local service providers, verify registered IDs through the platform and keep tenant records available after move-out.
Property management software
Manage your properties from one workspace
EstateDesk is Kenya-built property management software: M-Pesa rent collection, water billing, offline caretaker metering, double-entry accounting, KRA eTIMS-ready receipts, WhatsApp ops, public vacancy SEO, and role-based staff access. It replaces spreadsheets, notebooks, and disconnected tools with records your office and field teams can share.
Kenya-first payments & tax
M-Pesa, multi-bank rails, service-before-rent allocation, and KRA eTIMS/eRITS-ready receipts on verified payments.
Field + office in one system
Offline meter queues, SLAs, inspections, unit QR, accounting, and vacancies—not three disconnected apps.
Publish available rentals
Publish available units with rent and viewing details, and manage enquiries alongside your property records.
Who uses EstateDesk?
Built for the people involved in rental management
Property managers
EstateDesk helps property managers coordinate buildings, units, tenants, rent balances, water bills, caretakers, maintenance issues, inspections, vacancies, reports, and staff access from one online workspace.
Landlords
Landlords use EstateDesk to see what is happening in their rental portfolio without waiting for scattered updates. They can review occupancy, tenant records, balances, issues, vacant units, and property activity online.
Real estate agencies
Agencies use EstateDesk to create a repeatable property management process for clients, staff, caretakers, accountants, and tenants while keeping records searchable and easier to report.
Tenants
Tenants benefit from clearer records, public vacancy discovery, maintenance request workflows, notices, billing visibility, and better communication with the managing office.
Features and benefits
Key features that make property work easier to manage
EstateDesk brings the most important rental operations into one workflow so teams can act faster, search records more easily, and reduce manual follow-up.
Visitor QR passes with property-assigned gate verification and single-use admission.
BnB availability, booking extensions, and temporary guest access that expires at checkout.
Official apartment notice boards delivered to current tenants and linked short-stay guests.
Tenant profiles, leases, occupancy, move-out history, and tribunal-ready communication packs.
M-Pesa and multi-bank rent collection with combined bills that clear utilities before rent.
Water billing, offline caretaker metering, IndexedDB queues, and background sync.
KRA eTIMS/eRITS-ready receipts with seller PIN, control unit, and live submit when configured.
Double-entry accounting: cash position, AR/AP aging, books health, budgets, owner distributions.
Public vacancy SEO pages for houses, apartments, bedsitters, shops, and offices.
WhatsApp Business intents for balance, bill, pay, and receipt links.
Role-aware access for admins, managers, accountants, caretakers, staff, and tenants.
PWA install, free Web Push alerts, and mobile-first dashboards for field and office teams.
Browse EstateDesk by search intent
Fast paths for landlords, property managers, tenants, and local rental searches.
How EstateDesk works
First, the team creates the property structure: properties, buildings, units, rent amounts, and occupancy details. Then tenant profiles and lease records are connected to the correct units. From there, the office can manage rent tracking, water billing, maintenance requests, move-outs, inspections, vacancies, reports, and staff access inside the same system.
The benefit is simple: daily property decisions become easier because the team can search and act from the same source of truth. A manager can see unpaid rent and open issues. A caretaker can follow assigned work. A tenant can discover available vacancies or submit requests through the right channel. A landlord can review performance without waiting for manual summaries. EstateDesk helps rental teams move from scattered records to a clearer, more accountable operating rhythm.
Ready to organize your portfolio?
Start with the Free plan, compare Pro and Plus pricing, or speak with the team about a Custom rollout for a larger property management operation.
Practical guidance
Bring your rental records into one workflow
Start with your properties, units, and current tenants. Connect each tenancy to its lease, opening balance, rent amount, and water meter so your team can follow the same records from move-in to move-out.
At month-end, review outstanding balances, match verified payments, and follow up with tenants from their account records. Caretakers can capture meter readings in the field while the office reviews charges and tracks unresolved maintenance requests.
Give each team member access for their role. Owners can review their portfolio, office staff can manage daily work, and tenants can view their records and raise issues. Review the available plans and confirm the payment and tax integrations needed for your rollout.
Workflow scenarios
How rental teams use EstateDesk in practice
Month-end rent follow-up
A property manager opens the dashboard, filters unpaid tenants, reviews balances beside lease and water records, sends reminders, and records payments without rebuilding a spreadsheet for every building.
Caretaker water reading to tenant bill
A caretaker records a meter reading in the field, the office reviews it, approves the charge, and the tenant sees the updated balance in the same workflow that already holds rent and occupancy history.
Tenant issue from report to closure
A tenant submits a maintenance request, the office assigns a caretaker, status updates stay visible, and the landlord can review the full issue trail instead of relying on chat screenshots alone.
Vacancy marketing and enquiry handling
A vacant unit is published on public vacancy pages, tenants discover it by location and unit type, and the managing office receives enquiries with clearer context about the property and availability.
Move-out review with combined records
During a move-out, the team reviews rent balance, water charges, inspection notes, and issue history together so clearance decisions are based on searchable records rather than scattered files.
Remote landlord portfolio review
A diaspora or remote owner signs in, reviews occupancy, balances, open issues, and recent activity online, and follows up with the local team using the same operational record set.
Problem and solution
Problems EstateDesk helps property teams solve
Rent records live in notebooks, receipts, and separate Excel files.
EstateDesk connects rent charges, payments, balances, and tenant context in one searchable workspace.
Water billing is calculated separately from rent and hard to audit later.
Readings, tenant water charges, billing history, and balances stay tied to the unit and tenant record.
Maintenance requests disappear into WhatsApp threads.
Issues are logged, assigned, updated, and reviewed with status history that managers and landlords can search.
Vacant units are announced inconsistently across calls and social posts.
Public vacancy pages give tenants a structured way to discover available units by location and property type.
Staff handovers lose context when notebooks or spreadsheets change hands.
Role-aware access and centralized records make tenant, lease, billing, and issue history easier to continue.
Owners cannot verify what the local team did without manual summaries.
Reports, notifications, inspections, and activity records create a clearer online view of daily operations.
Topic guides
Explore related EstateDesk guides
Property management software in Kenya
Deep guide for Kenyan landlords, agencies, caretakers, rent tracking, water billing, vacancies, and inspections.
Landlord software
How individual landlords organize tenants, leases, balances, vacancies, maintenance, and portfolio reporting.
Rent tracking software
Structured rent charges, payment records, unpaid tenant follow-up, and reporting beyond manual spreadsheets.
Water billing software
Meter readings, tenant water charges, billing history, and balance review inside rental operations.
Property management guides
Long-form guides on rent tracking, water billing, caretakers, tenant issues, vacancies, move-outs, and remote landlords.
Property management FAQ
Long-form answers on pricing, regions, tenant workflows, caretakers, inspections, and rollout questions.
Vacancy discovery
Public listings for apartments, bedsitters, shops, offices, and other rental spaces by location.
Short FAQ
Common questions about EstateDesk
What is EstateDesk?OpenClose
EstateDesk is Kenya-built property management software for landlords, property managers, agencies, caretakers, accountants, and tenants. It unifies tenants, leases, M-Pesa rent collection, water billing, double-entry accounting, KRA eTIMS-ready receipts, offline caretaker metering, WhatsApp ops, public vacancies, inspections, and staff access in one secure workspace.
Why is EstateDesk better than other property management software?OpenClose
Most global PMS tools ignore Kenyan realities. EstateDesk supports M-Pesa and multi-bank collections, service-before-rent allocation on partial payments, offline caretaker metering, vacancy SEO pages, double-entry accounting with AR/AP aging, WhatsApp billing intents, and KRA eTIMS/eRITS-ready receipts—features spreadsheets and foreign products rarely combine.
Who should use EstateDesk?OpenClose
EstateDesk is built for landlords, real estate offices, property management companies, caretakers, accountants, and operations teams that need a searchable system for rental records, tenant history, payments, tax-ready receipts, issues, and property workflows.
Is EstateDesk property management software for Kenya?OpenClose
Yes. EstateDesk is built around Kenyan rental operations: M-Pesa and bank payments, water bills, caretaker field work, KRA taxpayer profiles, eTIMS-ready receipts, tenant communication, public vacancy discovery, and organization-level staff access.
Does EstateDesk integrate with KRA eTIMS?OpenClose
Yes. Verified payments produce eTIMS-shaped receipt data (seller PIN, control unit, item lines). When KRA_ETIMS credentials and CU serial are configured, EstateDesk can submit sales payloads and accept KRA webhook status at /api/webhooks/kra-etims.
Can EstateDesk help landlords manage multiple properties?OpenClose
Yes. Landlords and property managers can organize properties, buildings, units, tenants, leases, payments, inspections, maintenance issues, staff members, and reports in one online workspace instead of relying on disconnected spreadsheets or paper files.
Does EstateDesk replace spreadsheets for rental management?OpenClose
EstateDesk gives property teams a structured alternative to spreadsheets by keeping tenant records, lease details, balances, unit status, water bills, maintenance issues, inspections, and staff actions searchable and easier to audit.
Does EstateDesk support rent and water billing?OpenClose
Yes. EstateDesk supports rent charges, tenant balances, manual payment records, payment verification, water billing workflows, and reports for paid and unpaid tenants depending on the selected plan.